– 1/18/2011 – Version 2.0
BY ACCEPTING THIS AGREEMENT, EITHER BY CLICKING A BOX INDICATING YOUR ACCEPTANCE OR BY EXECUTING A PRODUCT ORDER FORM, YOU AGREE TO THE TERMS OF THIS AGREEMENT. IF YOU ARE ENTERING INTO THIS AGREEMENT ON BEHALF OF A COMPANY OR OTHER LEGAL ENTITY, YOU REPRESENT THAT YOU HAVE THE AUTHORITY TO BIND SUCH ENTITY AND ITS AFFILIATES TO THESE TERMS AND CONDITIONS, IN WHICH CASE THE TERMS "YOU" OR "YOUR" SHALL REFER TO SUCH ENTITY AND ITS AFFILIATES. IF YOU DO NOT HAVE SUCH AUTHORITY, OR IF YOU DO NOT UNDERSTAND AND AGREE WITH THESE TERMS AND CONDITIONS, YOU SHOULD SEEK LEGAL COUNSEL, NOT ACCEPT THIS AGREEMENT, AND NOT USE THE SERVICES.
1. Definitions
"Affiliate" means, with respect to a party, any entity which directly or indirectly Controls, is Controlled by, or is under common Control with such party.
"Agreement" means this Service Agreement and all Product Order Forms executed hereunder.
"Control" means ownership or control, directly or indirectly, of more than 50% of the voting interests of the subject entity.
"Customer Contact" means an internal Customer resource who is knowledgeable about Customer’s use of the Hosted Service and authorized by Customer to communicate with Roofs in a Box, for support of the Hosted Service.
"Customer Data" means without limitation any and all data and textual information submitted to or through the Hosted Service by Customer, their clients, or any individual User. Customer, and each individual User, shall be required, solely at their own expense, to insure that all such text and data provided by Customer, their clients, or any individual end User meets all local, state, and federal security and confidentiality requirements before its entry into the Hosted Service, storage and use in the database(s) used for the Hosted Service, and for its eventual display and/or use on any screen or page of the Hosted Service.
"Effective Date" means the date Customer executes this Agreement. The “Effective Date” of a Product Order Form shall be the date Customer executes such Product Order Form.
"Emergency Maintenance" means downtime of the Hosted Service outside of Scheduled Downtime hours due to the application of urgent patches or fixes, or other urgent maintenance, recommended by Roofs in a Box vendors to be applied as soon as possible.
"Hosted Service" means the hosted, on-demand, Web-based on-line service offered by Roofs in a Box, including updates thereto from time to time.
"Malicious Code" means viruses, worms, time bombs, Trojan horses and other harmful or malicious code, files, scripts, agents or programs.
"Scheduled Downtime" means downtime of the Hosted Service during the hours of (i) midnight (Friday-Saturday) to 7:00 a.m. Saturday
U.S. Eastern Time; or (ii) midnight (Saturday-Sunday) to 7:00 a.m. Sunday U.S. Eastern Time.
"System Availability" means the percentage of total time during which the Hosted Service is available to Customer, excluding Scheduled Downtime and Emergency Maintenance.
"Taxes" means any direct or indirect local, state, federal or foreign taxes, levies, duties or similar governmental assessments of any nature, including VAT (subject to reverse charge), GST (subject to reverse charge), excise, sales, use or withholding taxes.
"Users" means Customer's and its Affiliates' employees, agents, contractors, consultants or any other individuals and/or end users who are authorized by Customer to access and use the Hosted Service and/or whose information is stored on the Hosted Service (excluding information about those no longer associated with Customer whose information is being stored solely for archival purposes).
"Work Product" means all work product developed or created by Roofs in a Box during the course of providing development and deployment of the Hosted Service, and any and all support, implementation, consulting, training or other professional services provided to Customer. Work Product does not include any Customer Data.
" Roofs in a Box " means Roofs in a Box.com, LLC, a Florida Limited Liability Company. Roofs in a Box’s address is 2980 NE 207th St Ste338, Aventura, FL 33180. You may contact Roofs in a Box at any time by E-mail to info@roofsinabox.com.
"You" or "Your" means the individual, company, or other legal entity for which You are accepting this Service Agreement and/or Product Order Form(s), and/or Affiliates of that company or entity.
2. - Provision of Hosted Service & Implementation
Roofs in a Box shall make the Hosted Service available to Customer and its Users in accordance with this Agreement and each applicable Product Order Form mutually entered into from time to time hereunder. You agree that Your purchase of the Hosted Service is neither contingent on the delivery of any future functionality or features nor dependent on any oral or written private or public comments made by Roofs in a Box regarding future functionality or features.
2.1- For those Customers whose Product Order Form specifically indicates purchased development, implementation, or consulting time Roofs in a Box will, within five (5) business days after the Effective Date, contact Customer to begin discussing an implementation schedule and Customer's business needs and priorities. Thereafter, a teleconference kickoff meeting will be scheduled as mutually agreed upon. At the kickoff meeting, Roofs in a Box and Customer will discuss and mutually agree on a "go live" plan, which will outline certain Customer and Roofs in a Box responsibilities. Should Customer’s failure to fulfill its responsibilities in a timely manner require additional developer or consultant time due to such failure, Customer will be invoiced additional professional services fees at Roofs in a Box 's then current professional services rates.
3. - Use of Hosted Service
Customer is responsible for all activities conducted under its User logins and for its Users' compliance with this Agreement. Customer shall use the Hosted Service solely for its internal business purposes, in compliance with applicable law, and shall not: (i) resell, sublicense, lease, time-share or otherwise make the Hosted Service available to any third party; (ii) send or store infringing or unlawful material; (iii) send or store Malicious Code; (iv) attempt to gain unauthorized access to, or disrupt the integrity or performance of, the Hosted Service or the data contained therein; (v) modify, copy or create derivative works based on the Hosted Service; (vi) reverse engineer the Hosted Service; (vii) access the Hosted Service for the purpose of building a competitive product or service or copying its features or user interface; (viii) use the Hosted Service, or permit it to be used, for purposes of product evaluation, benchmarking or other comparative analysis intended for publication without Roofs in a Box ' prior written consent; or (ix) permit access to the Hosted Service by a direct competitor of Roofs in a Box, (x) allow any User under the age of 14 to access or use the Hosted Service.
You will promptly notify Roofs in a Box if You discover or otherwise suspect any security breaches related to the Site, including any unauthorized use or disclosure of a username or password.
4. - Ownership & Licenses
Roofs in a Box shall retain without limitation all ownership rights in the Hosted Service and the Work Product, and Customer shall retain all ownership rights in the Customer Data. Subject to the payment of all fees hereunder or in any applicable Product Order Form Roofs in a Box hereby grants Customer a royalty-free, fully paid-up, nonexclusive, worldwide, transferable (only to a successor in interest by way of merger, reorganization or sale of all or substantially all assets or equity), license to use the Hosted Service solely for its internal business purposes.
5. – Fees & Renewal
Except as otherwise provided: (i) the fees set forth in each Product Order Form hereunder shall be fixed during the subscription term of such Product Order Form; (ii) the subscription and services fees set forth in each Product Order Form hereunder will be invoiced as indicated on each Product Order Form.
6. - Support
Second level standard support is included in the fees for the Hosted Service. Customer is responsible for first level support of its Users, which at a minimum shall include telephone support during Customer's normal business hours. Customers must use the issues tracking functionality included in the Hosted Service for all second level support inquires as well as the dedicated support email: CRMsupport@roofsinabox.com. Customers may designate up to a maximum of two (2) Customer Contacts, who shall be the only individuals authorized to contact Roofs in a Box for support. Support is available from 9:00 a.m. to 5:00p.m. Eastern Time, Monday through Friday, excluding holidays.
7. - Service Level Warranty
Roofs in a Box warrant at least 99.0% System Availability over any calendar month. Should Roofs in a Box fail to achieve 99.0% System Availability in each of two consecutive calendar months Customer shall have the right to terminate this Agreement for cause, in which case Roofs in a Box will refund to Customer any fees that have already been received by Roofs in a Box during any subscription term remaining after the date of termination. Claims under this service level warranty must be made in good faith and by Customer submitting supporting written documentation within 10 business days after the end of the relevant period.
8. - Other Warranties
Each party represents and warrants that (i) it has the legal power to enter into and perform under this Agreement; (ii) it shall comply with all applicable local, state, and federal laws in its performance hereunder. Customer further represents that (i) all text or data of any sort (including but not limited to all Customer Data) submitted to the Hosted Service has been collected, maintained and handled in compliance with all applicable local, state, and federal data privacy and protection laws; and (ii) all text or data of any sort (including but not limited to all Customer Data) submitted by Customer to the Hosted Service, and the use thereof by Roofs in a Box, does not and will not infringe, or constitute an infringement or misappropriation of, any intellectual property rights, privacy rights or other proprietary rights of a third party or breach the terms of any agreement with a third party.
(iii) ARISING FROM COURSE OF PERFORMANCE, COURSE OF DEALING, OR USAGE OF TRADE. ROOFS IN A BOX DOES NOT WARRANT THAT ANY ITEMS OR SERVICES WILL BE UNINTERRUPTED OR ERROR FREE BEYOND THE PROVISIONS OF SECTION 7 ABOVE.
9. – Confidentiality
As used herein, "Confidential Information" means all confidential and proprietary information of a party ("Disclosing Party") disclosed to the other party ("Receiving Party"), whether orally or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure, including the terms and conditions of this Agreement (including pricing and other terms reflected in Product Order Forms hereunder), the Customer Data, the Hosted Service, business and marketing plans, technology and technical information, product designs, and business processes.
Confidential Information (except for Customer Data) shall not include any information that: (i) is or becomes generally known to the public without breach of any obligation owed to Disclosing Party; (ii) was known to Receiving Party prior to its disclosure by Disclosing Party without breach of any obligation owed to Disclosing Party; (iii) was independently developed by Receiving Party without breach of any obligation owed to Disclosing Party; or (iv) is received from a third party without breach of any obligation owed to Disclosing Party.
10. - Indemnification by Roofs in a Box
Roofs in a Box shall defend, indemnify and hold Customer harmless against any loss, damage or costs (including reasonable attorneys' fees) incurred in connection with claims, demands, suits, or proceedings ("Claims") made or brought against Customer by a third party alleging that (i) the use of the Hosted Service as contemplated hereunder infringes the intellectual property rights of, or has otherwise harmed, such third party; or (ii) Roofs in a Box ' breach of its confidentiality obligations relating to Customer Data harmed such third party; provided, that Customer (a) promptly gives written notice of the Claim to Roofs in a Box; (b) gives Roofs in a Box control of the defense and settlement of the Claim (provided that Customer may participate in such defense at its own cost and that Roofs in a Box may not settle any Claim in a manner that imposes any obligation or liability on Customer); and (c) provides to Roofs in a Box, at Roofs in a Box ' cost, all reasonable assistance.
11. - Indemnification by Customer
Customer shall defend, indemnify and hold Roofs in a Box harmless against any loss, damage or costs (including reasonable attorneys' fees) incurred in connection with Claims made or brought against Roofs in a Box by a third party alleging that Customer's use of the Hosted Service is in violation of this Agreement, infringes the intellectual property rights of, or has otherwise harmed, such third party; provided, that Roofs in a Box (i) promptly gives written notice of the Claim to Customer; (ii) gives Customer control of the defense and settlement of the Claim (provided that Roofs in a Box may participate in such defense at its own cost and that Customer may not settle any Claim in a manner that imposes any obligation or liability on Roofs in a Box; and (iii) provides to Customer, at Customer's cost, all reasonable assistance.
12. - Limitation of liability
EXCEPT FOR THE PARTIES' INDEMNIFICATION OBLIGATIONS, IN NO EVENT SHALL EITHER PARTY'S AGGREGATE LIABILITY ARISING OUT OF THIS AGREEMENT, WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, EXCEED THE AMOUNTS ACTUALLY PAID BY AND DUE FROM CUSTOMER HEREUNDER OVER THE 12 MONTHS PRECEDING THE INCIDENT GIVING RISE TO LIABILITY (OR ANTICIPATED TO BE PAID OVER THE FIRST 12 MONTHS IF SUCH INCIDENT ARISES DURING THE FIRST 12 MONTHS).
IN NO EVENT SHALL EITHER PARTY HAVE ANY LIABILITY TO THE OTHER FOR ANY LOST PROFITS OR INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES, HOWEVER CAUSED AND WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, WHETHER OR NOT THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
13. - Term and termination
This Agreement commences on the Effective Date and continues until all rights granted in accordance with this Agreement have expired or been terminated. The subscription term of a Product Order Form commences on the Effective Date (for the initial purchase of User subscriptions) or the Effective Date of each subsequent Product Order Form (for subsequent purchases of User subscriptions), and continues for the subscription term specified in such Product Order Form. All subscriptions shall automatically renew for additional periods equal to the expiring subscription term or one year (whichever is shorter), unless either party gives the other notice of non-renewal at least 30 days before the end of the relevant subscription term. The pricing during any such renewal term shall be the same as that during the prior term unless Roofs in a Box has given You written notice of a price increase at least 30 days before the end of such prior term, in which case the price increase shall be effective upon renewal and thereafter. Any such price increase shall not exceed 7% over the price for the same services in the immediately prior term, unless the pricing in such prior term was designated in the relevant Product Order Form as promotional or one-time.
obligation to maintain or provide any Customer Data and shall thereafter, unless legally prohibited, have the right, but not the obligation, to delete all Customer Data in its systems or otherwise in its possession or under its control.
14. - Miscellaneous
15 - Provision of Data and Impact on Implementation Schedule
The Client acknowledges that the successful and timely implementation of the CRM software relies heavily on the Client’s prompt delivery of necessary data, documentation, and system access. The Client assumes full responsibility for extracting and providing this information. Failure to deliver the requested data or feedback according to the agreed-upon project schedule will result in a commensurate extension of the project timeline and may delay the overall CRM transition.
16 – Counterparts and Signatures
This Agreement may be executed in one or more counterparts each of which shall be deemed an original for all purposes and all of which, taken together, shall constitute one and the same instrument. When fully executed, this Agreement will be deemed effective as of the date first above written without regard to the dates or times on which it was so executed. Executed counterparts of this Agreement may be delivered by electronic facsimile transmission or via Printable Display Format documents sent via electronic mail and shall be deemed adequate evidence of execution without the necessity of delivery of original signatures. By signing below, the undersigned individual certifies that s/he has been duly authorized by Client to sign this Agreement on its behalf and that s/he has the authority legally to bind Client to the terms and obligations set forth in this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.